Job Description

The Advisory Realty Group is a fast-growing, relationship-driven real estate team focused on delivering an exceptional client experience at every stage of the home-selling process. We’re looking for an organized, detail-oriented Listing Coordinator to manage the preparation, launch, and ongoing support for our team’s listings. This role ensures every seller, agent, and vendor has what they need for a smooth, professional, and predictable listing experience. This role is in office. Responsibilities: Listing Preparation & Coordination • Coordinate the full listing process from pre-listing through go-live • Measure the home and collect accurate property details as needed • Schedule photography, videography, floor plans, and sign installers • Build accurate listing timelines and ensure deadlines are met • Communicate with sellers to gather property information, confirm details, and set expectations • Prepare listings for MLS entry and ensure required items are completed prior to launch • Assist agents with pre-listing needs, appointments, and deliverables MLS & Listing Management • Enter and update listing data in MLS with accuracy and attention to detail • Create property descriptions, confirm property details, and ensure all fields are correctly completed • Ensure photo order, accuracy, and compliance with brokerage and MLS rules • Monitor active listings for needed updates such as remark changes, price adjustments, or status changes Communication & Client Experience • Serve as a primary point of contact for sellers and agents throughout the listing process • Provide timely, clear, and friendly updates as milestones are completed • Maintain strong vendor relationships and coordinate schedules effectively • Support agents by anticipating needs and resolving issues quickly Administrative Support • Maintain organized listing files in accordance with brokerage standards • Assist with marketing tasks related to listings (sign coordination, flyers, online updates, etc.) • Collaborate with the marketing coordinator and agent support team as listings move through each stage Qualifications: What Makes You a Great Fit • Exceptional attention to detail and accuracy • Strong written and verbal communication skills • Confident, warm, and professional presence with clients and vendors • Ability to manage multiple listings, deadlines, and moving parts simultaneously • Comfortable working in a structured, process-driven environment • Reliable follow-through and a proactive approach to problem-solving • Tech-comfortable and quick to learn new tools (MLS, CRM, Google Drive, Canva, etc.) • Calm under pressure and able to bring clarity to fast-moving situations Requirements • In-office presence at our Hopkins location (9 9th Ave N) • Previous real estate, administrative, listing coordination, or project coordination experience preferred • Reliable transportation for occasional errands or vendor coordination About Company: We are an energetic, high-producing team called The Advisory Realty Group. We care deeply about removing friction from the huge transactions that our buyers and sellers trust us with. We have systems and processes to help ensure a high level of service and the least amount of stress possible in helping clients move from place to place.

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